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Intranet Uni WH | Calendar

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Services for all

at UW/H

Services for all

at UW/H


Calendars are technically always part of a mailbox, i.e. a personal or a team mailbox. So if you need a calendar that should be permanently accessible to several people in the context of a project, a working group or a chair, please ask us to set up a team mailbox. You can find out more about this here.

a) You use the deputy settings: Please read on here. If you assign the right "editor", the authorised person receives all rights to your calendar.

b) You use the detailed rights assignment: In the calendar view of Outlook you will find an entry for your own calendar on the left. Right-click on this entry and select "Properties" -> "Permissions". Here you can add further employees and set a specific authorisation level or any combination of authorisations in detail (the authorisation level is then displayed as "User-defined").

in Outlook:

  • Switch to the calendar view
  • If the desired calendar is not displayed in the column on the left under "Shared calendars": Right-click on "Shared calendars" -> "Add calendar" -> "Open shared calendar".
  • Now enter the name of the mailbox whose calendar you want to open -> The calendar will be added to the "Shared calendars" view, provided you have the necessary access rights.

in Outlook Web Access:

  • Switch to the calendar view
  • In the left column right-click on "My calendars", "People's calendars" or "Other calendars" (depending on where the calendar is to be displayed) -> "Open calendar
  • In "From directory" enter the name of the mailbox whose calendar you want to open -> The calendar is added to the left in the selected section, provided you have the necessary access rights.

IMPORTANT: Deletion in a shared calendar may only be possible with the Shift key pressed!

When deleting in a calendar for which you have write and delete rights, it may still happen that you receive an error message in the sense of "not authorized" when deleting entries. In this case, you most likely do not have access to the "deleted items" folder of the associated mailbox, where the deleted appointments are normally moved to. You can still delete appointments by pressing the Shift key while deleting them - the move to "deleted items" will then be omitted.

In the Outlook calendar, only the national public holidays are displayed. There is an easy way to add the public holidays specific to NRW:

Follow this external link, select the federal state and the relevant year and then click on the link for the corresponding .hol file. The link can be found below the holiday listing.

A window will open asking you to select "Open with Microsoft Outlook" (normally the default).

You will then be asked again whether you want to import the state-specific public holidays into Outlook or not. Select e.g. North Rhine-Westphalia and confirm the dialogue with OK.

The public holidays are now imported into Outlook.

You can adjust the numbering of the calendar weeks to your wishes:

-> "File" menu -> Options -> Calendar (left column) -> Working time (right) -> First week of the year

To integrate an iCal calendar into Outlook, you first need a URL with which you can access the iCal calendar. Such a calendar is always an independent calendar and can be integrated in Outlook as such.

It is not possible to automatically merge appointments from an iCal calendar with your own Outlook calendar.

To integrate an iCal calendar into Outlook, select "Account settings" -> "Account settings" from the File menu.

There you will find a menu item "Internet Calendar", which you should select. Then select "New..." and enter the URL of the iCal calendar there.

Press Add and select the name under which the calendar is to appear in your Outlook in future.

Confirm with OK and then press Close. Now this calendar is configured in Outlook and can be seen in the "Other calendars" section of your calendar view.

To integrate an iCal calendar into Outlook Web Access, please follow the instructions for integrating UWH calendars into Outlook Web Access further up on this page and then select the "Internet calendar" variant instead of "From the directory".

By default, Outlook shows all other Outlook users at UWH the times for which you have already entered appointments in your calendar ("free/booked information"). This has the advantage that when planning meetings with the scheduling assistant, other users can independently see which appointments are suitable for all participants in a meeting.

However, the contents of your appointments are *not* visible to other users.

If you also want to hide the free/busy information from other users, so that other users do not have access to your calendar at all, please proceed as follows:

Outlook -> File -> Options -> Calendar -> Free/Busy Options -> Select "Standard" in the list of displayed users -> Set permission level to "None".