Computer

• If you do not want to limit yourself to text-based chat (all communication must then be "typed"), you will need at least a headset for audio transmission. If you also want to use video transmission, you will also need a webcam.

Notebook

• Using a notebook with a built-in microphone and loudspeaker is possible, but not recommended because of the relatively poor sound quality. For video transmission, the webcam integrated in some notebooks is sufficient.

Alternative audio transmission: Telephone

• As an alternative to audio transmission via the computer, you can also use the telephone. Further instructions on how to include participants who use the telephone can be found below in the section "Setting up a meeting".

Internet connection

• If you are using a computer without a connection to the UW/H LAN (i.e. you are not using a wired internet connection), please test the internet connection via WLAN early on, in the room that you intend to use for the actual meeting.
• After you have ensured that you have a functioning internet connection in the room intended for the event, please test the connection to the Adobe Connect server: https://webconf.vc.dfn.de/common/help/de/support/meeting_test.htm.
  You may be asked to install the Adobe Connect Add-In. This is possible without administrator rights.

Note

If the necessary hardware equipment is not yet available to you or if you encounter problems during the tests described above, please contact the BIT. We will then check how we can best provide you with suitable equipment or solve the connection problems.

As soon as the technical requirements are met, you can create a "Meeting Room" on the server where the participants of an event can then meet. If you are planning a series of events (e.g. as part of a specific degree programme), you do not have to create a new meeting room for each meeting, but can use the meeting room you created once again and again.

Please proceed as follows (registration via DFN-AAI):

• Go to the registration page for the web conference: webconf.vc.dfn.de and select the option "Registration via DFN-AAI". If necessary, select Witten/Herdecke University as the organisation and then log in as usual with your user name and password. (User name and password are identical to your account at the university).
• Click on the "Meeting" button at the top.
• Enter a name for the event or series of events.
• Enter a suffix for the URL, which you can then give to all participants as the address for the meeting.
• Set the start time and duration to suit the participants' initial tests, i.e. you should choose a start time a few hours before the actual event so that the participants have a chance to sort out any technical difficulties beforehand.
• Confidentiality: If the contents of the event are of a confidential nature or you want to ensure for other reasons that only the invited participants can enter the meeting room, select here "Only registered users and approved guests may enter the room." However, you must then manually grant access to each individual "knocking" participant when the meeting starts.
• Alternatively, you can select "All persons who have the URL for the meeting may enter the room", in which case you should specify a password that participants must enter to enter the room. If "uninvited guests" are not a problem for your event(s), you can also dispense with the password option.
• If you also want to allow participants to participate by telephone and have created an audio profile for this purpose (see above), please activate "Include this audio conference in this meeting" under "Settings for audio conference" and select the audio profile you have created.
• Click "Next".
• You have now reached the "Send invitations" page and only need to click "Finish" to send yourself an e-mail containing all the relevant data for the meeting. You can then forward this information to the participants.