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There are several options available for scanning:
Note: Some devices do not show the PDF files stored on the USB stick during scanning in the view of the USB stick file system. This is really only a display problem - but the files are on the USB stick and can be read on any computer.
Please proceed as follows:
- Insert your USB stick into the USB port on the front of the unit. The machine displays an icon at the bottom of the screen when it has recognised the USB stick.
- Place the item to be scanned face down on the scanner glass or face up in the automatic document feeder. (The document feeder can hold up to 100 sheets).
- Log in to the machine with your smart card (or six-digit PIN for group accounts).
- If the menu informing you of waiting print jobs is displayed, select "Copy" (Yes, this seems absurd. Originally it once said "Use device functions", which made sense but has unfortunately been changed in the current software version. We hope this will be corrected again in the next release).
- Select "Scan" in the main menu of the control panel. You will now get a menu with extensive setting options for the scanning process. Most interesting here are certainly the settings for resolution and file format. If you want to scan pictures, it probably makes sense to change the format from "PDF" to "TIFF". Likewise, a higher resolution (maximum 600 DPI) can be set. You may have to experiment here.
- Now select "USB Sp. Scan" below the main menu. You can now enter a file name via the "File name" option using an alphanumeric keyboard.
- Now press one of the large scan/copy buttons on the far right for a black and white or colour scan.
When using the automatic document feeder, all pages are now scanned and the result is stored in a PDF or TIFF document with the corresponding page number on the USB stick.
If you have placed a single sheet on the scanner glass, after scanning the first original you will be asked whether you want to scan more originals or end the process. If you now place another original and press one of the large scan buttons again, this page is added to the created document as the second page, and so on. In this way you can create a single PDF or TIFF document from many individually scanned originals (e.g. from a book).
When you are done, don't forget to log out of the machine and take your originals and USB stick with you!!!!
If you can use the central printers free of charge, you most likely have a PC workstation at UWH and easy access to your H-drive. You can then use the central printer devices to scan documents directly into your H-drive:
- After logging in to the device, select "Scan" and then the option "Scan to my H: drive".
- If you wish, you can change the default file name.
- You can use the "Settings" button to change the settings for simplex/duplex, portrait/landscape, paper type, resolution and colour mode.
- Press "Start" to start the scanning process.
You will then find the scanned document on your workstation in the root directory of your H-drive, from where you can move it to the desired storage location.
After logging in to the machine, select "Scan" and then the option "Scan to my email".
If you wish, you can change the default subject and file name.
You can use the "Settings" button to change the settings for simplex/duplex, portrait/landscape, paper type, resolution and colour mode.
Click on "Start" to start the scanning process.
You will then find the scanned document in your UW/H e-mail inbox.