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Intranet Uni WH | Video Conference via Zoom

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Services for all

at UW/H

Services for all

at UW/H

Video Conference via Zoom

The UW/H has concluded a campus agreement with Zoom.

This allows all faculty, all students, and authorized staff to hold Zoom meetings with up to 300 participants for an unlimited time.

The authorizations are managed centrally by the BIT.

Who is authorized?

All enrolled students at UW/H are automatically entitled to use Zoom in the licensed version.

For employees applies:

  • All instructors with teaching assignments and all UW/H employees who support teaching are entitled. This includes the entire administration, including e.g. the Fibu, the dean's offices and secretariats.
  • Not eligible are, for example, attending physicians who are not involved in teaching in the dental clinic or outpatient clinics.
  • Medical or dental assistants who work exclusively in treatment and not in teaching are not eligible.

What do I need to do?

  • Zoom licenses have already been unlocked for students, faculty, and administrative, nursing, business, and stufu staff. These groups of people can log in directly.
  • Employees from dentistry, human medicine and psychology who need a Zoom license and can be assigned to teaching, please contact the BIT by e-mail to request access: bit-support(at)uni-wh.de.

What happens to existing pro accounts?

  • Employees who already have a purchasable license should contact BIT to have it transferred to the Education license.

If you have any questions, please contact BIT at bit-support(at)uni-wh.de.

How do I sign up for Zoom?

SSO: Login with the UW/H identifier

Zoom Login
Screenshot | Zoom Login

To sign up for this licence, go to https://uni-wh-de.zoom.us and select "Sign in".

(Even if you already have another Zoom account (Basic or Business) with your UW/H email address, you can sign up and log in here).

Screenshot | Login at the IdP of the UW/H
Screenshot | Login at the IdP of the UW/H

You will now be redirected to the IdP of Witten/Herdecke University, where you can log in with the usual login data.

Screenshot | What data is shared with Zoom?
Screenshot | What data is shared with Zoom?

The display now shows which data will be passed on to Zoom.

Screenshot | Confirm email address
Screenshot | Confirm email address

The display now shows which data will be passed on to Zoom.

Screenshot | Note
Screenshot | Note

The following message now appears:

Case 1: You did not have an account with Zoom before.

Screenshot | Mailbox
Screenshot | Mailbox

You will now see the following mail in your mailbox:

Screenshot | Activate Mail Account
Screenshot | Activate Mail Account

Click on "Activate Account" to activate your account.

Screenshot | Activate account
Screenshot | Activate account

The following window will now appear in your browser:

2nd case: you already have an account with Zoom

In this case, the email looks different:

Screenshot | Switch email to new account
Screenshot | Switch email to new account

Please click on "Switch to new account".

Screenshot | Change account
Screenshot | Change account

Click here: "I confirm and would like to switch".

Screenshot | Zoom Change account
Screenshot | Zoom Change account

The following text appears in the browser:

Screenshot | Mailbox "Switch to new account".
Screenshot | Mailbox "Switch to new account".

A short time later you will receive the following e-mail:

You can now either reload the window in the browser or click again on the link "Switch to new account" in the first mail.

Screenshot | Account successfully converted
Screenshot| Account successfully converted

The message appears in the browser:

Please click here on "Log in to the profile page".

Registration with Zoom

Screenshot registration IdP of the UW/H
Screenshot

You will now be redirected to the IdP of Witten/Herdecke University where you can log in with the usual login data.

Screenshot of the successful registration
Screenshot

After logging in, you will see your profile.

You are now successfully registered.

Notice:

You will not need to perform these steps again the next time you use Zoom but will be logged in directly.

Please use the following link to log in:https://uni-wh-de.zoom.us/

How do I see what I am eligible for?

Screenshot profile
Screenshot

After you have logged in to Zoom, you can see the licence provided for you under "Profile".

Screenshot "Licensed
Screenshot

Licensed means that you can use the UW/H licence and are not subject to the time limit of 40 minutes.

Basic license" screenshot
Screenshot

If you are not one of the Zoom-entitled persons who can use the UW/H licence, you only hold the Basic licence.


Note:

With the Basic licence you can hold meetings with 300 participants, but there is a time limit of 40 minutes.

How do I use the Zoom Desktop Client?

Zoom can be used via the web browser or via the "Zoom Desktop Client". The client can be installed by yourself and does not require administrator rights during setup.

 

Instructions can be found here:

support.zoom.us/hc/en/articles/360032812931-Starting-Zoom-Desktop-Client

For security reasons, the UW/H only accepts the current version of the client.
Screenshot

Notice:

For security reasons, the UW/H only accepts the current version of the client.

(If you want to use an older version, you will receive a note with a link to the current version).

"Sign up" to host a meeting.
Screenshot

After you have installed and started the client, the following window appears:

Here you select "Log in" to set up a meeting.

Log in with SSO
Screenshot

This window now appears.

Enter "uni-wh-en" here and select "Continue".
Screenshot

Enter "uni-wh-de" here and select "Continue".

Redirection to the IdP of Witten/Herdecke University - login with usual UW/H access data
Screenshot

You will now be redirected to the IdP of Witten/Herdecke University where you can log in with the usual login data.

The display now shows which data will be passed on to Zoom.
Screenshot

The display now shows which data will be passed on to Zoom.

After you agree to submit the data, the client opens and you can join, schedule, or set up your own meetings
Screenshot

After you have agreed to submit the data, the client opens and you can join, schedule or set up your own meetings.

Where can I find instructions / tutorials on how to use Zoom?