Always have the original publication to hand so that you can check your entries.

Before you enter a publication, always check first whether this work has already been entered (duplicate check). To do this, enter the DOI, ISBN or title of the work in the search field at the top and click on “Search in works”. If the publication has already been entered, it will then appear in the results list. You can check the entries you have made by clicking on the title and then on “Details”. The editorial team will accept any requests for changes.

After logging in, go to “Report” in the menu bar at the top and select “Work”.

If you know the DOI or ISBN of the work, you can automatically import the bibliographic data via the “Import via DOI or ISBN” link after the UW/H login. In this case, you must revise the imported entries on the “Person” and “Is part of” workpages.
If you do not have a DOI or ISBN, select the appropriate one from the “Publication type” list on the “Create work” page. In this case, the bibliographic data must be entered manually.
In both cases, you will be shown a form consisting of several tabs (“Workpages”).

Mandatory fields on this workpage are the title, the publication status, the publication version and the publication date of the publication. For “Publication date”, either enter the four-digit year or the specific publication date (format: YYYYMMDD). When importing via DOI or ISBN, only check this data and correct if necessary. If possible, fill in the “Peer reviewed” field below.

Do not click on “Save” and switch to the next workpage.

If you have accidentally clicked on “Save” before editing all workpages, you can click on “Edit” in the top right-hand corner of the view that appears and continue editing.

Enter the DOI, the ISBN or another identifier of the publication, ideally also the Scopus ID, the PubMedID. Only the identifier of the publication counts, not the identifier of the work in which it appeared (e.g. do not enter the ISSN of the journal for a journal article).

Do not click on “Save” and switch to the next workpage.

If you have accidentally clicked on “Save” before editing all workpages, you can click on “Edit” in the top right-hand corner of the view that appears and continue editing.

Enter the publishing person(s) as internal person(s) to create a link to the publication: To do this, go to the “Person” workpage. Enter all persons involved in the work here (in the same order as in the original publication). For persons with UW/H affiliation, click on “internal” and select the person from the suggestion wizard. Enter all other persons manually with “external”.

If an author is employed by another client of the university bibliography, please also enter this person as “internal”.

Have you imported the work? When importing, the database always assigns the status “external” to all persons (authors, ...). Assign the status “internal” to all scientists with UW/H affiliation. Click on the “Internal” button. A new input field appears. Enter the respective name there and select from the suggestions. Delete the now duplicate, external person entry by clicking on the red recycle bin. Proceed in the same way for all imported UW/H scientists involved in the work.

You can delete incorrect entries with the red trash can.

For more detailed information, please refer to the manual.

Do not click on “Save” and switch to the next workpage. If you have accidentally clicked on “Save” before editing all workpages, you can click on “Edit” in the top right-hand corner of the view that then appears

Each publication must be linked to the data record of the medium in which it was published. This can be, for example, a journal, an edited volume or a conference. Please assign the medium at the top of the workpage “Is part of (superordinate order exists in the database)” using the suggestion wizard.

    Click on the green plus next to “Is part of (superordinate order exists in the database)” and enter the name of the medium under “Title”.
    If the medium appears in the suggestion wizard, select it. Add further details from the original publication such as volume, issue, pages (for epubs: article ID) etc.
    If the medium is not suggested to you, you must enter it manually: Make the entry at “Is part of (superset is not included in the database)”.

Have you imported data, e.g. via the DOI?

The data is listed under “Is part of (superordination is not contained in the database)”. You must transfer this data to “Is part of (superordinate is in the database)” - see steps above - and then delete the imported, now duplicate entry with the red trash can.

Do not click on “Save” and switch to the next workpage. If you have accidentally clicked on “Save” before editing all workpages, you can click on “Edit” in the top right-hand corner of the view that appears and continue editing.

Entries or checks on other workpages, e.g. “Organization”, “Project” “Has part of”, “Content”, “Administrative data” are not necessary.

For some publication types, e.g. “Poster”, enter the details in the “Event” workpage, e.g. the name of the congress.

Once you have made the adjustments to the above-mentioned workpages, click on the blue “Save” button at the bottom of each workpage. Only click on “Save” after editing all workpages, as otherwise you will leave the editing mode (it is not necessary to save temporarily during input).

If the save button cannot be clicked, a mandatory field has not been completed. The workpage with an incomplete mandatory field is highlighted in red in the workpage menu on the left. Complete or delete the data marked in red. Delete any previously opened but unused input fields with the red trash can.

Your entry is now saved in the database with the editorial status “new”. The UW/H editorial team will check your entry and then assign the editorial status “Editing completed”. Please note that entries without this status may be incomplete but will still be displayed. So always make sure you enter your entry carefully using the instructions.

If you would like to correct something, please contact your key user or the editorial team.

UW/H researchers whose publications are recorded in the university bibliography can use the PubliG Assistant to create publication lists and integrate them on their website(s). Publication lists can be created for individuals and/or for organizational units such as chairs, institutes ... can be created.

Go to the menu item “PubliG” and then to “Generate publication list”. A selection menu appears on the left. Name the list to be created. Select the person or organizational unit for whom a list is to be created. Adjust your filter settings by clicking on the blue arrows. The information fields (“i”) provide further information. Once you have set all the filters, you can view the list under “Preview”. You can save your list by clicking on “Save”.

To edit or share the publication list further, go to “PubliG - Saved publication lists” at the top of the menu. There you will see all the publication lists you have saved or those that another user has shared with you. You can now share the list(s) with other users or edit them further, e.g. update them if new publications have been entered in the HB.

You can find more information in the manual and in the FAQ.

You can link the saved publication list(s) to a website. As soon as you change the publication list saved in the HB, these changes are automatically applied to all websites linked to the list.

To do this, send the publication list ID to websupport@spam protectuni-wh.de with the information on which UW/H website and where the list should be integrated.

You can link your ORCID profile to the university bibliography. To do this, declare Witten/Herdecke University as a “Trusted Organization”.
To do this, log in to HB and then click on “Settings” under your name. Select “Link to ORCID” in the menu on the left and grant the three rights. You may also need to select UW/H and log in with your UW/H user name and password. The link request from HB must then be confirmed with “Authorize access”. The successful link will then be reported.
CAUTION: All works imported from ORCID must be post-processed.
For more detailed information, please refer to the manual.”