Sustainable and climate-friendly events are increasingly becoming the norm. This guide will help you to plan and implement events in a resource-saving, inclusive and sustainable way.

Basic organizational information can also be found on the intranet page for event planning.

In addition to the tips listed here, it is worth taking a look at the "Sustainable sports events" portal . The platform offers a wide range of practical content. There you will find clear guidelines, specific catalogs of measures and further documents on various areas of sustainable event planning. In addition, a comprehensive planning tool is available to you after simple registration, which supports you in the structured and sustainable implementation of your event.

Breaks are a central component of every longer event. Consciously designed catering with a regional focus not only improves the environmental balance, but also raises awareness of sustainable nutrition and promotes exchange among participants. Below you will find suggestions on how you can make your catering sustainable:

• Travel directions including details of public transport connections and information on other climate-friendly travel options can be found in our mobility portal and can be easily linked.
• Organize carpools via a shared document for offers and requests from participants.
• Plan the start and end of the event to coincide with the departure times of bus route 371.
• Set incentive systems:
  • Discounts for public transport tickets
  • Proportional offsetting of travel costs by public transport against the entrance fee

Consider sustainability aspects as early as the program design stage - in terms of content, practice or didactics(education for sustainable development). This includes, for example, concise advice on considerate behavior during the event or the provision of an awareness concept and awareness teams.
Ultimately, you decide which sustainability issues are particularly important to you - both in terms of practical implementation and communication.

In order to make your event accessible to as wide an audience as possible, you will find information here that will contribute to an inclusive atmosphere and accessibility.

If you have any questions regarding implementation, please get in touch with the contact person for equal opportunities at UW/H.

• A few steps and small differences in height help physically impaired people to move around your event without any problems.
• If possible, choose rooms with barrier-free escape routes and guidance systems for orientation (tactile, visual, acoustic), with safe, recognizable steps and handrails
• Consider and signpost access to barrier-free toilets
• Explain information on the accessibility of the building (disabled toilet and parking spaces, etc.) and communicate this together with the invitation
• Gender-equitable written and verbal formulations
• Design barrier-free invitations: sans serif fonts, at least 12 pt., sufficient color contrasts(www.leserlich.info ).
• For invitations sent digitally: readable for screen readers (Word or accessible PDF)
• Before presentations, ask whether visually impaired or blind guests are present so that illustrations, photos and tables in presentations can be explained in more detail verbally if necessary
• Provide subtitles for films

If an event is associated with a high volume of travel or high material expenditure, the carbon footprint can be reduced through offsetting measures. The following applies: all possibilities for CO₂ reduction should first be exhausted on site before offsetting is considered. It should be noted that the effectiveness of offsetting projects is difficult to measure. The Gold Standard provides guidance here. Below you will find useful tips and links on the topic of offsetting:

• Actively communicate which CO₂ reduction measures you have implemented on site and why additional offsetting is relevant.
• Record the participants' arrival and departure dates as well as the energy consumption for mobility, electricity, heating, catering, technology, etc.
• Determine the consumption of CO2e and find ways to offset it.

Determine and offset CO2e consumption:

• CO2 calculator for events - records emissions from travel, energy, catering and materials and provides an overall estimate for events.
• Klima Kollekte - Calculates emissions e.g. for travel, accommodation and events and shows suitable offsetting options.
• atmosfair - Calculates emissions and enables offsetting through climate protection projects, e.g. in the field of renewable energies.
• myclimat - Offers CO₂ calculation and offsetting via international climate protection projects with a focus on transparency.

Offset CO2e emissions:

• eecaustria - Provides support with CO₂ offsetting and offers advice and projects in the field of climate protection.
• Klima Kollekte - arranges offsetting via church-sponsored climate protection projects, primarily in developing and emerging countries.