You are planning an event at UW/H and are trying to decide what to consider and organize. Then you are in the right place!

If your event is on campus, the first step is to make a room booking via UWE (see below). Once you have received a booking confirmation, nothing stops you from registering your event using the form below.

Please only report teaching events, meetings, and workshops within the scope of scientific projects, UW/H's initiatives, or academic customs (e.g., meetings of department chairs, review board, etc.) in this form if you wish public coverage, inclusion in the event calendar, or consultation.

Your request will then be reviewed by the Communications and Marketing Department - especially about possible risks/necessary arrangements that may arise, for example, due to invited speakers or security precautions to be taken. You can hold your event without further consultation if everything is in order. We will send you a short confirmation email within a week. If there is anything that still needs to be clarified, your colleagues in the Communications & Marketing department will get back to you.

This process makes it possible to gain more transparency as to which events are taking place at UW/H. At the same time, it makes it easier for you to inform your colleagues about the possibilities. At the same time, it makes it easier for you to meet your responsibility for maintaining the necessary standards and to receive and weigh up indications of possible critical points in your planning.

Of course, you, as the organizer, are still free to choose the topics, contents, speakers, participants, etc. The prerequisite for granting this freedom is the common understanding

that the discourse is science-based and balanced,

that applicable law is not violated,

personal attacks are excluded

the university is not abused under the guise of scientificity to give a stage to demonstrably refuted statements.

In this way, we as a university community can jointly contribute to good event management and professional perception of our university as a place of lively encounters.

Please complete the form below in full and note the following requirements for smooth event execution:

• Could you request a room in UWE and wait for a booking confirmation? Please note that teaching and research events take priority during the semester, and commitments can only be made once semester scheduling is complete.
• Coordinate with Building Services regarding indoor and outdoor design.
• Coordination with the building services department regarding any security concept that may be required (e.g., when visiting high-ranking personalities)
• Coordination with the fire protection officer
• If you would like catering and assistance with event implementation (special events), you can contact the event management. Please ensure organic fair catering with vegan options.
• Please raise awareness for climate-friendly travel to and from the event - options can be found on the mobility portal.
• Tips for sustainable event planning can be found on the Vernetzungsstelle Nachhaltigkeit page.
• If you need advice on designing your information materials, you are welcome to contact media designer Julian Kliem(julian.kliem@spam protectuni-wh.de). Please get in touch with him early, especially if you want to provide print products, such as posters or program flyers (at least six to eight weeks before the event begins).

The Communications team can support you with various press and public relations measures. This applies to both face-to-face and online events. Once you have submitted the form below, the communications team will be notified automatically. Please inform us as early as possible. We would like to have your announcement at least four weeks before the event if you want a press release.